About the Company
SOS Children’s Villages International is a global organization established in 1949 that works to meet the needs and protect the interests and rights of orphaned and vulnerable children. SOS Children’s Villages International works through member associations in 136 countries and territories worldwide.
SOS Children’s Villages Liberia has been active in the field of children’s rights and committed to children’s need and concerns in Liberia since 1981. We focus our work on children without parental care and children at risk of losing parental care and their communities. The organization has a wide range of programmes in Monrovia and Buchanan, which include children’s villages, a youth facility, kindergartens and schools, a medical center and family strengthening programmes.
About the Role
Position Title: M & E Coordinator
Project: SOS National Office
Salary Grade: N/A
Effective Date: April 1, 2022
Supervisor’s Title: Program Manager
Purpose/position summary
To coordinate & provide needed support to all program measures and effectiveness. • S/he is responsible to exhibit professional & ethical manner of handling all M&E related matters with regards to RBM protocols.
Responsible for collecting checking, entering/documenting, recording and reconciling all control measures monies.
Key Responsibilities / Tasks
Performance Data Management
Oversee program conformity with the Performance Management Plan (PMP) for SOS Program
Design a computerized M&E database in which to organize baseline and subsequent data sets gathered for SOS performance monitoring and evaluation.
Design practical tools and methodologies to assemble data required on a recurrent basis to track program performance.
Manage performance data received from different program manager/M&E officer/focal points on a pre-agreed frequency
Conducts periodic and systematic data collection and analysis of SOS results indicators, and prepare reports on best practices and lessons learned.
Prepares reports on progress on results indicators and assists the Program Director in the preparation of reports for sponsors, donor/clients, as needed.
Do regular data spot checks of the performance data to ensure that the data quality standards are met.
Under the direction of the Program Manager/Regional M&E Advisor, facilitate the setting up of M&E core unit,
Assist in the revision of the PMP as necessary to correspond to new program directions or emphases.
Under the direction of the regional M&E Advisor, coordinates activities as appropriate with the SOS programs.
Assists with program evaluations, as appropriate.
Position Demands
A highly experienced and competent project accountant with excellent mathematical accounting and book keeping, typing skills.
University degree or equivalent in related field.
Knowledge of database management system.
Fluent in English (speaking and writing).
Good knowledge of MS office package.
Good communication skills and result oriented.
Computer literacy in order to use Navision software & excellent organizational and communicative skills.
Honesty integrity trustworthiness and ability to treat all information in the outmost confidence. • A strong & firm approach dealing with difficult personnel e.g. staff and key stakeholders.
M&E Staff Training and “Field Monitoring”
In close coordination with the M&E Advisor, he/she shall help design and implement monitoring tool to enable SOS/M&E personnel to oversee program
As per need, travel to SOS program intervention provinces to assist in data collection and implementation of M&E procedures and mechanism
As required, directly monitor and oversee the SOS projects and provide updates to the Country Director/ M&E Advisor.
Support to Surveys
In close coordination with the M&E core unit, he will help draft survey tools/questionnaires as per requirement of the program
He/she works in close collaboration with the Country Director and/ or HROD, to train staff or surveyors/enumerators in the pre-designed survey tools
Supervise the survey field work through the help of M&E officer/other staff – focal point for each survey – on county level.
In close coordination with the SOS M&E core unit, and program director, do any other task assigned when requested.
Working Relationship
The M&E Coordinator will be supervised by the Program Manager of SOS in consultation with the IOR/M&E Advisor.
Is directly responsible to report to the Program Director.
Liaises with the Project /function Heads in all project /program matters. • S/He ensures working collaboration with relevant team management staff at all times. • Must maintain a good working relationship with staff, parents / guardians.
Principal Responsibilities
The Monitoring and Evaluation Coordinator will act as the technical focal point for all SOS programs/Projects aspects of monitoring and evaluation (quality control measures).
The M&E Coordinator will be responsible for developing M&E plan and establishing tools for implementing an effective system to monitor progress, impacts and successes of programs/project activities and performance at all levels.
The M&E Coordinator will also monitor all fund-raising activities, in the form of cash or donations and ensures that the programs/ project complies with
donor/sponsors performance reporting requirements.
He/she will conduct and / or coordinate assessments, in baseline studies, surveys and need assessments to identify necessary changes and future opportunities.
The M&E Coordinator is responsible for project level activities in relation to monitoring of programs/project activities, data management, learning and knowledge management.
He/she will Work closely with project teams, supports project monitoring and evaluation by providing and managing consortium databases and undertaking some project data management responsibilities including data collection, collation and analysis.
He/she Responsible to provide technical support on design of thematic survey forms, data processing tools, management of data entry and validation, management and tracking project data using quantitative and qualitative data analysis basics.
And; to Monitor & supervise /recommend relevant actions for quality program / financial management and accountability
To request pro forma invoices and present them to the Program Director and the Chief Accountant for recommendation for onward evaluation and control measures.
To prepare all necessary adjustments required by using the Extra Journal and submit them to the Chief Accountant for approval.
To post into Navision Software all transactions booked in the registers & Extra Journal by using the correct account code monthly.
To keep and regularly update of the Inventory Register and computerize the fixed assets in SOS Fixed Asset Software.
Evaluation
The National Director will assess the performance of the M&E coordinator quarterly. The factors that will be considered are:
The completeness, accuracy, relevance and the implication on program & services effectiveness & impact
The quality, accuracy and promptness of the submission of the required reporting and
The general atmosphere and efficiency with which the accounts office is runs • The accuracy and quality of M&E evaluations & analysis submitted budget and the efficiency and control of the income & expenditures
Professionalism in dealing with staff, partners & student’s parents / guardians and other stakeholders
Upgrading
The salary of the Program Finance Coordinator may be increased according to: • Years of service / experience gained in the SOS Projects
Additional duties and responsibilities assumed
Additional qualifications / experience gained relevant to their job, which significantly improves work performance.
Grading & Compensation Framework
Child Protection & Child Safeguarding
Protect children from all forms of abuse, abandonment, exploitation, violence and discrimination.
Report any CS suspicion, concern, allegation or incident immediately: IF IN DOUBT, SPEAK OUT!
Act without delay: Failure to act may place the child in further danger. • Involve the right people at the right time: CS reports should be made to the CS team at programme level and/or to the respective line manager.
To apply, submit online only a Curriculum Vitae and a letter of interest addressed to the HROD Manager, to recruitment.hr@sosliberia.org with the subject line: M&ELib2022. Closing date for submission of applications is 14 March 2022.